Preparing Your Proposal

Guidelines and Procedures

  • Submit a proposal only if you're confident you can attend and present in person on January 28th. Accepting a slot is a commitment; it holds a place another presenter could have filled.
  • Speakers are offered a waiver on the main conference registration fee.
  • Speakers and co-speakers are responsible for their own travel, hotel arrangements, and expenses.
  • Submit no more than 1 proposal, either as a lead speaker or co-speaker. Obtain co-speaker consent before you list these individuals. Remember to provide their contact information.
  • As the lead speaker, you’re responsible for including your co-speakers within the session proposal to ensure they receive communications from College Board regarding your proposal.

Optional but Recommended

  • Supplementary materials (slides, program data, supporting resources) in Word, Excel, PDF, JPG, PNG, or PPT format — clearly labeled if submitting more than one file

💡 Tip: Drafting your title, description, learning objective, and session process in a separate document first will help you stay within character limits and avoid losing your work mid-submission.

Session Categories

Building and Growing Your AP Program
Sessions in this category address program-building at the school or district level: using data to grow AP enrollment, building higher-education partnerships, motivating student participation, or developing vertical teams and curriculum alignment across grade levels.

Opportunity and Access
Sessions in this category explore strategies for expanding access to AP and Pre-AP among underrepresented student populations, along with policies and practices that support broader participation.

Instruction and Assessment
Sessions in this category address classroom practice directly: designing and sequencing instruction, teaching historically difficult concepts, or preparing students for AP Exams.

Counseling and University Pathways
Sessions in this category address counseling practice specific to the region's mix of destination countries: building advising calendars, understanding regional and international admissions timelines, and supporting students applying across multiple systems.

Multidisciplinary
For sessions that don't fit neatly into a single subject area or category above.

Session Logistics

  • Sessions run 75 minutes, scheduled within one of two concurrent blocks on January 28th. Plan for enough time within the time for questions and discussion.
  • Standard rooms are equipped with a microphone, projector, and screen. Additional AV requests are subject to approval and may not be accommodated if requested late or on-site.

How Proposals Are Reviewed

All proposals will be reviewed by the MENA Conference program team against a set of shared criteria.

Your proposed session should include clear, measurable outcomes describing what participants will actually be able to do afterward. For example:

  • "Participants will examine a model AP Biology lab program from [School], then draft two adaptations for their own lab constraints."
  • "Participants will compare regional and U.S. university admissions timelines and build a counseling calendar template for their own office."

We'll notify you of a decision on your proposal by December 15th. Not all qualified proposals can be accepted, given ten available slots. You'll have one week to confirm your intent to present.

Session slots are limited. If you accept a slot and are later unable to present, please let us know as early as possible so the spot can go to another presenter.